Preventing Sexual Harassment Program

February 2019

The University has developed a new online education program, Preventing Sexual Harassment, to help us provide a safe and supportive environment for all community members.  University policy requires that all members of the faculty and staff complete this training to prevent sexual harassment, as this updated program incorporates changes in the law and University policies.  This e-learning program helps all of us to think about our responsibility to ensure that all members of our community can learn, work, and thrive in a safe, supportive, and fair environment.  Please see below for additional information regarding the program.

1. Why is this program important?

The University is committed to, and has the responsibility to, ensure that all of its members can learn, work, and thrive in a safe, supportive, and fair environment, free from sexual misconduct and other forms of impermissible discrimination.  In order to do so, we must all endeavor to create a healthy, supportive climate.  To that end, this program will assist faculty and staff in recognizing, addressing, and helping prevent instances of sexual misconduct, including sexual harassment.

2. Is it mandatory to complete the online program? What are the consequences for not completing it?

Yes, all current faculty and staff are required to complete the online program within 30 days (by March 29, 2019).  Failure to complete the mandatory training will be considered a performance issue and could be addressed as a disciplinary matter.

3. I attended an in-person sexual harassment session and/or took an online sexual harassment program a few months ago. Do I still have to take it?

Yes.  Even if you took a prior program recently, this new program contains different content than the previous version, and thus all employees are required to complete this version.

4. How do I access the program?

On Tuesday, February 26, 2019, you will receive an email from Dean of the Faculty Sanjeev Kulkarni and Vice President of Human Resources Lianne Sullivan-Crowley that will direct you to a login page.  There, you will be required to input your Princeton netID and password to access the program.

5. I do not have regular daily access to a computer for my position and/or I am not proficient using a computer. Is there a way for me to complete the program?

If you do not have regular access to a computer or need assistance using a computer, please contact your manager, and arrangements will be made to assist you.  If you are a supervisor or manager of staff whose employee needs access to a computer kiosk, please contact your HR representative for assistance.

6. Can the program be accessed and completed via mobile device?

Yes, you can access the program on your mobile device via your web browser.

7. What is the deadline to complete the program?

Employees will have until Friday, March 29, 2019, to complete the program.

8. How long will it take me to complete the program?

On average, it should take about 45 minutes to complete the program.  The length of time to complete the program depends on how fast an individual reads.

9. Do I have to complete the entire course in one sitting?

No, you may start and stop the program as often as you wish. Your place will be automatically bookmarked for you when you return to the program.

10. Will I receive reminders if I forget to take the program right away?

Yes, you will receive periodic email reminders from “Princeton University Online Preventing Sexual Harassment Program.”

11. May I take the course during work hours, or do I have to take it on my own time?

Yes, you may complete the course during work hours.  Managers, especially those who supervise hourly staff, will be informed to encourage their staff to take the course during work hours and staff should not be required or encouraged to take the training “off-the clock” on their own personal time. Hourly employees should be released from duty to complete the program.

12. I have limited proficiency understanding written English. Will the University provide support so that I may complete the program?

If you have limited proficiency understanding written English, please contact your manager, and arrangements will be made to assist you.  If you are a supervisor or manager of an individual who needs assistance in this regard, please contact your HR representative for assistance.

13. Will I be graded on my answers, and will my supervisor see the results?

No, you will not be graded on your answers.  The only information that your manager or supervisor will receive is whether you have completed the course.  Managers will receive periodic reports showing the program completions in their departments.

14. Will I get a certificate of completion?

There is an option at the end of the program to print out a certificate of completion.  The University will have an automatic record of your completion, so you do not need to provide your certificate of completion to your supervisor or manager.

15. Will new hires have to complete the program?

After the initial roll-out in February 2019, newly hired staff and faculty will have 30 days from their date of hire or appointment to complete the program.  New employees will receive an email from “Princeton University Online Preventing Sexual Harassment Program” containing a web link in order to access the program.

16. I am a visiting staff/faculty member. Do I need to complete the program?

The University has determined that it is important that visiting faculty also complete the program.  These individuals will receive a web link from “Princeton University Online Preventing Sexual Harassment Program” to access the program and will have 30 days from their date of hire or appointment to complete the program.

17. I am a lecturer who is reappointed each spring to teach a specific class. Will I be required to complete the program each semester that I am reappointed?

Your completion record is tied to your employee ID number.  Once you have completed the program, you will not be notified to take it again for approximately three years, when the University roll outs a refresher program.  If you believe that you have received such a notification in error, please contact the Office of Gender Equity and Title IX Administration at ptitleix@princeton.edu or 609-258-8541.

18. I am a casual employee. Do I need to complete the program?

Casual employees will not have access to the program.  However, they will receive information about the University’s sexual misconduct policy during their onboarding process.

19. I suspect that I have heard about or witnessed an incident of sexual harassment in my department. What should I do?

If you suspect that you have witnessed or heard about sexual harassment or another form of sexual misconduct you are obligated to report it unless you are a Confidential Resource (such as a SHARE or Counseling and Psychological Services provider or chaplain in the Office of Religious Life).  You may initiate a report by contacting your manager, the Office of Human Resources, the Office of the Dean of the Faculty, or the University Title IX Coordinator, Michele Minter (mminter@princeton.edu, 609-258-6110).

20. Who should I contact if I have questions about completing the online program or obtaining a record of my completion?

If you have questions about the program or your completion record, please contact the Office of Gender Equity and Title IX Administration at ptitleix@princeton.edu or 609-258-8541.

21. Who should I contact if I have questions about Princeton’s policy or the program content?

If you have questions about Princeton’s Sex Discrimination and Sexual Misconduct Policy, please contact the Office of Gender Equity and Title IX Administration at ptitleix@princeton.edu or 609-258-8541.